San Leandro – California
invites applications for the position of:
Senior Project Specialist – Housing

An Equal Opportunity Employer

$8,213.00 – $9,983.00

OPENING DATE: 05/04/17

CLOSING DATE: 05/25/17 05:00 PM

Position Definition: Performs complex professional research, technical and project management work involving planning, economic development, affordable housing development, or other designated areas; serves as a team leader on complex project and programs and performs related work as required.

Supervision Exercised and Received: Senior Project Specialists may provide technical guidance, training and supervision to assigned staff. Receives general direction from assigned management staff.


Essential Functions: The essential functions of this classification may include, but are not limited to, the functions below and are subject to changes in operational necessity.

The following are in addition to the essential and non-essential functions of Project Specialist II:

  • Assists in the development and implementation of department and division goals, objectives, policies, priorities and analyzes their effectiveness;
  • Collects, researches and analyzes data as required;
  • Prepares and presents correspondence and written and oral reports to the public, City Council, City Boards, Commissions and other public agencies;
  • Manages projects and confers with other departments, public officials, consultants and the public; explains City policies;
  • Prepares and distributes requests for proposals; reviews proposals; negotiates contracts; provides consultant direction and oversight; assists with division budget preparation;
  • Solicits and coordinates the resources of other staff and the City Attorney in implementing assigned projects;
  • Coordinates with federal, state and local agencies;
  • Performs special projects, reports and analyses involving multiple complex issues;
  • Establishes and maintains positive working relationships with co-workers, City employees, and a culturally diverse general public with a focus on quality customer service and problem solving in a non-confrontational manner;
  • Follows all safety rules and protocols included in the Injury and Illness Prevention Program; takes appropriate action as required to identify and correct safety hazards and report safety concerns to his/her supervisor; and
  • Performs required duties under the City’s disaster response plan.

If assigned to the Housing Division:

  • Analyzes financial proformas for affordable housing projects and programs for feasibility and coordinates affordable housing projects through the financing, regulatory and planning approval process;
  • Coordinates with City staff on developing programs and activities related to use of affordable housing funds, rent review initiatives and local and regional homeless plans;
  • Coordinates preparation of affordable housing and community development plans and reports such as the Housing Element and other related documents;
  • Works directly with for-profit developers, non-profit organizations, the public, service providers, financial institutions and property owners to develop and maintain affordable housing;
  • Develops, implements and monitors programs and projects to produce affordable housing and assist low/moderate income households and secures grants and other funding sources for these purposes, including the federal Community Development Block Grant (CDBG) program.

If assigned to the Planning Division:

  • Researches planning issues; analyzes data, develops and presents comprehensive planning studies, including General Plan studies and updates, revised land use controls, and development proposals;
  • Prepares reports and recommendations relating to complex development applications and other major planning issues;
  • Manages individual planning projects through entitlement phase.

If assigned to the Economic Development Division:

  • Works directly with businesses in site selection, resolving complex permitting issues and provides counsel in matters of construction, parking and financing;
  • Develops, coordinates, implements, administers and manages assigned economic development projects and activities;
  • Leads in negotiating disposition and development agreements of City owned property, facilities development of private property, monitors existing development contracts to ensure compliance with applicable state and local regulations;
  • Performs outreach and provides support and information to the general public on development matters; works with business associations on marketing and promotional activities.

Non-essential Functions:

  • Performs other related duties as assigned.


Minimum Qualifications

Knowledge of:

  • Federal, state and local regulations dealing with affordable housing including HUD regulations, zoning and city planning;
  • Affordable housing development and public policy principles and practices; community social service agencies and resources; and program and resources for affordable housing;
  • Methods of coordination of projects and programs and of monitoring programs and projects for compliance to rules and regulations;
  • Principles and practices of supervision including training, task assignment and performance evaluation;
  • The principles and practices of housing and business finance, budgeting and business arithmetic;
  • Principles, purposes and techniques of the various phases of city zoning and planning, site planning and architectural design, graphic presentation and reproduction techniques;
  • Statistical and research methods particularly as applied to the collection, tabulation and analysis of economic and sociological data affecting zoning and city planning;
  • Modern office methods and procedures, including keyboard skills and use of computer applications;
  • Principles and practices of GIS and Permit Tracking System;
  • Business recruitment, real estate development and economic development principles, issues and processes;
  • Project management and budgeting;
  • Principles and practices of negotiation, group process and community relations;
  • Principles and practices of small business development; and
  • Applicable laws, codes, ordinances, rules and administrative regulations.

Ability to:

  • Plan, organize and develop programs and projects for lower income households;
  • Read, understand, and explain complex legislation, regulations, ordinances, contracts and financial documents;
  • Negotiate with building owners, contractors and developers and develop appropriate contracts for programs and projects;
  • Monitor and administer programs and projects in accordance with federal, state and local rules and regulations;
  • Direct and oversee work of professional and clerical support staff;
  • Work in a fair, tactful and courteous manner with a multi-cultural public, department personnel, other City departments, private entities and citizen groups;
  • Work in a creative team-oriented problem-solving environment;
  • Collect, analyze and interpret a variety of data and information involving zoning and City planning projects;
  • Prepare accurate and concise reports on research and survey projects;
  • Prepare site plans, maps, charts and other graphic displays;
  • Prepare sound recommendations on planning and zoning projects;
  • Work effectively with Boards, Commissions and Advisory committees involved in zoning and planning activities;
  • Work independently and prioritize workload assignments;
  • Use initiative and exercise sound judgment;
  • Communicate clearly and effectively, both orally and in writing;
  • Follow oral and written directions;
  • Use appropriate office and computer equipment and applications;
  • Plan and manage activities on multiple, diverse and complex projects;
  • Prepare accurate reports and written materials of an analytical, financial and technical nature;
  • Speak in a clear, precise, understandable manner to diverse public and private agencies, organizations and individuals;
  • Properly interpret and make decision in accordance with pertinent laws, rules, regulations, policies;
  • Develop innovative solutions to complex administrative problems and recommendations on programs and projects;
  • Effectively negotiating collaborative agreements with business, developers, organizations and individuals on a variety of issues; and
  • Coordinate the development and administration of the division’s annual and program budgets.

Experience and Education Guidelines: Any combination equivalent to experience and education that would most likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be:

Education: Bachelor’s degree from an accredited college or university with major in urban planning, environmental design, planning, public administration, business administration, city planning, architecture, economics, civil engineering, urban design or a closely-related field.

Experience: Three years of increasingly responsible experience in economic development, planning, affordable housing, community development or a related area performing duties involving program development, administration, project and program evaluation and monitoring, capital improvement and revitalization.

Licenses/certifications/other requirements: Must be willing to work such hours as are necessary to accomplish the job requirements; travel to attend meetings, seminars and conferences and perform work at various city locations. Classification requires the possession and continued maintenance of a valid class “C” California driver’s license.

Possession and maintenance of an American Institute of Certified Planners (AICP) certificate is highly desired.

Conditions of Work: During the course of performing the functions of this position, the employee may encounter the following conditions:

Working indoors, working outdoors, temperature changes, computer monitor use, working alone or with other individuals.


Salary and Benefits: The current monthly salary range for this position is $8,213.00-$9,983.00. Employment may begin at any step of the range, depending upon the qualifications of the person selected. For benefit information, please refer to the Human Resources tab on the City of San Leandro website
Application and Selection Process: Apply online by scrolling to the top of the job posting and clicking on the “Apply” link. Completed applications must be on file with the Human Resources Division by Thursday, May 25, 2017 at 5:00 p.m.

Important: Applications with “See Resume” as a substitution for the work experience description and/or unclear past employment information will not be considered. The application for employment and supplemental questionnaire must be submitted to be considered for this position.
Based on a review of the applications, a limited number of the best qualified applicants will be invited to participate in the selection process, which may include a qualifying written examination, structured oral board interview, written exercise, or other elements determined by the City to be appropriate. All applicants invited to the examination(s) will be notified of date, time, and place of examination(s).

The selection process will consist of the following schedule:
Thursday, June 8, 2017 – Structured Oral Interview and/or practical exercise (weighted 100%). Candidates must achieve a passing score of 70% or higher on each weighted part in order to be placed on the Eligible List. No make-up dates will be offered.
Departmental Interview dates are to be determined.

The selected candidate will be subjected to a background investigation which may include, but not limited to, a personal and employment history assessment, criminal history check, financial background check, medical, polygraph, psychological testing, and verification of a valid California driver’s license.

In accordance with Federal law, the City of San Leandro will hire only those individuals who are legally authorized to work in the United States. As a condition of employment, you will be required to present proof of your identity and employment eligibility.

A one-year probationary period which is an integral part of the selection process is used to observe and evaluate the employee’s ability to effectively and responsibly perform the duties of the position. (18 month=dispatchers, 24 month=non-Lateral police officers)

Agency Shop Requirement: This position is represented by the San Leandro City Employees’ Association, Local 21 IFPTE, AFL-CIO, and payment of union dues or an equivalent service fee is a condition of employment.

Americans with Disabilities Act: In accordance with the Federal Americans with Disabilities Act, the Human Resources Division will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise the Human Resources Division prior to 5:00 p.m. of the final filing deadline if accommodations are required. Medical documentation must be provided upon request.

Disaster Service Worker: All government employees are disaster service workers as defined by California Government Code Section 3100. In addition to everyday duties, employees have the added responsibility of helping throughout any disaster.

Mission Statement: We, the employees of the City of San Leandro are dedicated and committed to serving the citizens of this community. We strive at all times to achieve the highest professional standards, to communicate a vision of the future, and to enhance the quality of life for every citizen.
Veteran’s Preference: If applying for first-time employment with the City of San Leandro within five years of separation from full-time active service, veteran’s preference points will be given to honorably discharged veterans who served a minimum of three consecutive years of full-time, active service in the Armed Forces of the United States. Candidates must receive an overall passing score in order to qualify for the application of veteran’s preference, which will result in a three percent increment to that passing score. Applicants wishing to qualify must, prior to the application deadline, attach or provide a DD Form 214 as proof of eligibility for the veteran’s preference.

The City of San Leandro is an Equal Opportunity Employer.

To view the job posting, visit and click-on the employment tab at the top of the home webpage. On the ‘Job Opportunities’ page, click-on the job title to view the posting with more details about the essential job duties, minimum qualifications and salary and benefits.